Procurement Updates
Covid-19
Please find updates here from EA’s contracted suppliers regarding orders and deliveries that have already been placed as well as guidance from Procurement regarding each supplier.
Please find Procurement Guidance here from regarding ordering from our Distribution Centre and other relevant guidance.
To access these documents you must be logged in, if you are having login issues please email EAProcure@eani.org.uk.
Guidance on Deliveries 19.06.20
Schools are advised that for any orders awaiting delivery, or any future orders placed, they should make the suppliers aware of any access requirements for deliveries to ensure there are no issues.
A note to supplier should be included in your requisition with a telephone number that suppliers can use to discuss delivery. It would however be best practice once an order is issued to contact the supplier directly to ensure that your delivery requirements in terms of access or time are met and that the safety of all concerned is taken into account.
Delivery of Exercise Books & Stationery Items
Schools are advised that they should continue to place their orders for Exercise Books & Stationery as normal and liaise directly with our contracted suppliers to make arrangements for the delivery of goods to be made to schools now to avoid any logistical difficulties for contractors trying to fulfil multiple back orders across the EA in August / September which may result in delays for schools.
When keying orders onto the i-procure system schools should detail all relevant information for suppliers e.g. delivery date and contact name and number of person who will be receiving the order. We would also remind schools to ensure that all deliveries received from suppliers should be goods receipted on the iProcurement system ASAP to ensure no delay in the payment process.
iProcurement System
If you are raising a requisition on iProcurement please include a note to buyer with information regarding the delivery location within the school/building and the individual that the delivery personnel should ask for.
Locations that already have orders placed and are awaiting delivery should proactively contact the suppliers to provide the same information i.e. the delivery location within the school/building and the individual that the delivery personnel should ask for.
iProcurement is available to access externally via https://ebs.erp-sop.co.uk/ Can you please ensure that all open Orders are also checked to ensure any goods that have been received are receipted
Logging in to EA Procure
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To request access to Supplies and Service contract information contact EAProcure@eani.org.uk
