Procurement guidelines

Procedures for the Procurement of Goods and Services for Budget Holders including Schools & Colleges

The Procedures for the Procurement of Goods and Services which schools and colleges are required to follow can be found here. Please read this document carefully to ensure you understand the agreed procedures.

iProcurement (Integrated Finance System) Guidance for Schools 

There are a number of guidance notes available on the EA website regarding the new Integrated Finance System.  

Please go to https://www.eani.org.uk/school-management/school-finance/integrated-financial-system/ to view and download copies of these guidance notes. 

Procurement Control Limits 

Order Value: Up to £4,999

  • Procedure: 2 or three price checks where appropriate. Need to demonstrate value for money.
  • How?: Letter, Telephone, Email or Internet
  • Responsibility: School or Budget Holder

Order Value: £5,000 - £29,999

  • Procedure: “Selected” tenders
  • How?: EA’s eTendering website
  • Responsibility: EA Procurement Section

Order Value: £30,000 – EU Threshold

  • Procedure: Publically advertised tender
  • How?: EA’s eTendering website
  • Responsibility: EA Procurement Section

Order Value: EU Threshold (c. £122k with effect from 1 January 2020)

  • Procedure: Publically advertised tender
  • How?: EA’s eTendering website
  • Responsibility: EA Procurement Section