Procurement guidelines
Procedures for the Procurement of Goods and Services for Schools and EA Corporate Budget Holders
The Procedures for the Procurement of Goods and Services which schools and colleges are required to follow can be found here. Please read this document carefully to ensure you understand the agreed procedures.
iProcurement (Integrated Finance System) Guidance for Schools
There are a number of guidance notes available on the EA website regarding the new Integrated Finance System.
Please go to https://www.eani.org.uk/school-management/school-finance/integrated-financial-system/ to view and download copies of these guidance notes.
Procurement Control Limits
Order Value: Up to £4,999
- Procedure: 2 or three price checks where appropriate. Need to demonstrate value for money.
- How?: Letter, Telephone, Email or Internet
- Responsibility: School or Budget Holder
Order Value: £5,000 - £29,999
- Procedure: “Selected” tenders
- How?: EA’s eTendering website
- Responsibility: EA Procurement Section
Order Value: £30,000 – EU Threshold
- Procedure: Publically advertised tender
- How?: EA’s eTendering website
- Responsibility: EA Procurement Section
Order Value: EU Threshold (c. £139,688 with effect from 1 January 2024)
- Procedure: Publically advertised tender
- How?: EA’s eTendering website
- Responsibility: EA Procurement Section
Procurement Needs Request
If your requirement is over £5,000 and you are sure that there is not already a contract or framework in place or that there is not already an internal service available for the requirement, the Commercial Procurement Service will need to undertake a tender process on your behalf.
If you have such a requirement, you will need to complete a Procurement Needs Request (PNR) Form.
A copy of the form can be found at this link along with guidance on its completion.